RECORD RETENTION POLICY
This policy will be reviewed every 12 months.
Renewal date: 21.09.2020
Bridge Education maintains records in line with our Data Protection Policy and those of the Information Commissioner’s Office (our registration number is ZA138091) to ensure that our business runs efficiently and in order to comply with statutory requirements.
Bridge Education ensures that all records are kept in accordance with the requirements of the Data Protection Act 1998. Extra care is taken with “sensitive personal data”, CVs and our Customer Relationship Management system (Clevacloud). We are not required to keep the original of all documents: copies can be stored in paper form or electronically (if stored electronically they are not alterable). All copies of original documents are verified to confirm that we have seen the original. Where the document contains a photograph of the individual we also confirm that the document provided is a true likeness to the individual.
All documents relating to a Candidate’s registration interview are kept in a secure lockable cabinet, or within a separate locked office for 2 years following the introduction to a client OR 2 years after engagement has ended, whichever is the later.
DBS certificates are stored in line with the Disclosure and Barring Service’s “Handling of DBS certificate information” – the Certificate Information is only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given. Once a recruitment decision is made, we do not keep certificate information for any longer than is necessary. This is generally for a period of up to six months, to allow for the consideration and resolution of any disputes or complaints.
Any records that are no longer required are destroyed securely using a certified confidential waste company called Restore Datashred. The documents are collected once every 2 months, and Bridge Education receive a Certificate of Disposal for each collection.